NEWMovePilot is here — an AI teammate that knows every job. See how it works

Office moves at a price they can sign off on.

Price an office from its inventory, then promise one flat price or an hourly ceiling. Lock it, get it signed on site, and close the job at exactly what you agreed — with every change on the record.

Get a demo What’s built in

Everything an office move needs, already in the system.

The same jobs, crews and calendar as the rest of your moves — plus what a business client expects.

  • Office inventory

    Desks, chairs, cabinets and copiers, each with its cubic feet.

  • Crew and trucks

    Set from the office’s volume by your own thresholds.

  • Flat rate or hourly

    Every job says how it’s billed.

  • Not-to-exceed cap

    By the hour, under a ceiling the client agreed to.

  • Locked price

    Changing it takes a reason, and the history keeps it.

  • Weekend tariffs

    Saturdays and holidays priced by their own date.

  • Signed on site

    Client and foreman sign on his phone. The PDF lands in the job.

  • Business payments

    Bank transfer, Zelle, check or a payment link.

Priced from the office, item by item.

List the office room by room from your catalog — workstations, chairs, lateral files, the copier, the conference table. Every piece carries its cubic feet; the total sets the crew from your thresholds, and the hours follow from your crew’s pace.

Items · KM-247Grace Whitfield · Commercial
217Pieces1,686.0 ft³Volume
Crew
6 moversCrew Size by Volume: up to 1,800 ft³
Trucks
2From the Commercial move size
Hours
~6–7 h1,686 ÷ 268 ft³/h with elevators

Rooms named the client’s way. Open office, Records room — whatever the floor plan says.

Anything not in the catalog goes on the job as a custom item with its own size.

Heavy pieces as extra services. Your pre-defined add-ons attach to any job.

AI that counts the office and answers for every job.

MovePilot is built into MoveConsole. It turns photos into an inventory from your catalog, and answers questions about any job the way a teammate would — then proposes the next step for you to approve.

AI photo inventory

Photos in. Inventory out.

Customers share photos from their portal and crews snap them on site. MovePilot spots the furniture, matches it to your catalog and suggests each item with its volume. Nothing lands until someone approves it into a room — then the estimate follows.

An open office: a row of desks with monitors and black office chairs in front of a green plant wall
MovePilot

Ask the way you’d ask a teammate.

Ask about any job, crew, truck or payment in plain words. MovePilot answers from your live jobs and proposes the next step — a text, a note, a payment link. Nothing changes until you approve it.

  • “Who still needs a truck tomorrow?”
  • “Which balances are still open?”
  • “Explain the estimate on KM-247.”

Two ways to promise a price. Both kept to the end.

A business wants a number it can approve. Give it one, or bill by the hour under a ceiling — the job holds both of you to it, right through the close-out.

Billing
Flat rate

One price, closed as promised

Set Billing to Flat Rate, agree the price and lock it. The close-out bills the locked price — closing at any other amount needs a note that says why.

Billing
Flat Rate
Not-to-exceed cap (hourly, optional)
No cap
Locked PriceLOCKEDby Dana Brooks · Aug 12$3,100.00
Review & CloseREVIEW REQUIRED

Work is completed — actual labor 7.75h. Confirm the amount to bill; after closing, this becomes the customer’s final invoice total.

3250.00Note (optional)Close job
Flat-rate price is locked at $3,100.00 — closing at a different amount requires a note explaining why.
Hourly, capped

By the hour, never over the cap

Keep billing real hours and promise a ceiling. A long day can’t be closed above the not-to-exceed cap — raising or removing the cap is a deliberate step.

Billing
Hourly
Not-to-exceed cap (hourly, optional)
3300
Final Price$3,585.00
Review & CloseREVIEW REQUIRED

Work is completed — actual labor 7.75h. Confirm the amount to bill; after closing, this becomes the customer’s final invoice total.

3585.00Note (optional)Close job
Total exceeds the not-to-exceed cap of $3,300.00. Adjust or remove the cap first.
The hours, priced (System Estimate)What Grace is billed
Estimate: 6–7 h
$3,585by the hour $3,100.00locked, billed $3,300.00the cap, billed
Grace’s crew worked 7 h 45 min. By the hour that is $3,585; the locked price closes the job at $3,100.00. Billed by the hour up to the cap: from 7 h 02 min on, the close-out stops at $3,300.00.

The job grew? Change the price on the record.

A locked price moves only on purpose. When the client adds a floor or a storage room, adjust the price and give the reason — it’s required — and the job’s history keeps who changed it, when, and from what to what.

Adjust locked price

This price was locked by Dana Brooks — changing it is audited. Estimate $2,785.00.

Locked price (USD)
2450.00
Reason *
Why is the agreed price changing?
Deposit%$
20
% of the price · blank = global default
CancelSave
Locked PriceLOCKED$2,450.00est $2,785.00
Activity History

New items move the estimate, not the price. You still see what the job would cost today.

Every money step is logged — billing, the lock, adjustments, payments, the close-out.

Closed means closed. A financially closed job is reopened before its price can change.

Signed on site. Paid like a business pays.

Kestrel Moving Co.Chicago, IL · (312) 555-0100KM-247
MOVING SERVICES AGREEMENT
Payment schedule
Deposit due when booked (20%)$620.00
Balance due on completion$2,480.00
Accepted methodsCard, cash, or check
Terms & conditions
InitialsGW
Customer — Grace Whitfield
Foreman — Diego Ramos
Contract

Your contract, signed at the door

Build the template once: your terms, the payment schedule, initials and signature blocks. The foreman opens it at the job, the client and the foreman sign on his phone, and the signed PDF is saved to the job.

RECORD A PAYMENT
Amount
$2480.00
Type
Balance
Method
Check
CancelSave Payment
PAYMENT HISTORY
DepositBank Transfer2026-08-12 · Dana Brooks$620.00
BalanceCheck2026-08-24 · Dana Brooks$2,480.00
Payments

Bank transfers, checks, payment links

Record what arrives — bank transfer, Zelle, check or a card taken offline — against the deposit or the balance, or send a link they can pay online. Each job’s deposit can be a percentage or a fixed amount.

Questions about commercial moves

Bring an office you quoted recently — we’ll run it through MoveConsole with you in a demo. Get a demo

Can we quote a flat rate?
Yes. Set the job’s Billing to Flat Rate, enter the price you agreed and lock it. From then on the estimate no longer changes what the client owes, the contract shows the locked price, and closing the job at any other amount needs a note explaining why.
Can an hourly job have a ceiling?
Yes. Give it a not-to-exceed cap. The job is still billed by the hour, but it can’t be closed above the cap unless someone raises or removes the cap first.
How do we price an office?
From its inventory. Desks, chairs, file cabinets, copiers and conference tables are in your item catalog with their cubic feet; the total sets the crew from your thresholds and the hours from your crew’s pace. Before there’s a list, the Commercial move size gives a starting volume.
Can a big office move run over several days?
Yes. Turn on Multi-Day and split it into sessions — each day with its own crew, its own hours and the tariff of its date, with your minimum hours counted once.
Who signs the contract, and when?
The client and your foreman, on the foreman’s phone at the job. The signed PDF is saved to the job, and if the price wasn’t locked yet, signing locks it.
Can we see how much commercial work we do?
Commercial jobs carry their own tag on the day view, the Jobs list filters by service type, and the dashboard’s Revenue by service shows commercial next to local, long-distance and storage work.

Guides and how-tos

GuideHow to price a moving job Help CenterItems, rooms and cubic feet Help CenterSchedule trucks and crews Help CenterMulti-day and long-distance moves
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